It’s expected that during the daily routine of your business processes, you’ll be required to exchange digital files, either internally, between employees, or externally to the customers.
However, some of these files may be too large for sharing via normal means. For instance, you might be wanting to send a video file communicating an important message to your workers. Email might not be the option as most mail services only allow a maximum of 25MB for file attachments.
Luckily, today’s technological improvements can now enable you to share large files securely without compromising data privacy and safety.
In case your business has many large files to transfer, you need to be aware of how you can safely share them with the intended recipient. Worry not, this article shows you several ways that are secure for sharing your business’s large files. They are:
- Compress File Sizes Via A Compression Program
One of the commonly used methods of file transfer online is by using compression software to reduce the amount of space occupied by your file. This is effective if you’ve got many files to send.
What you need to do is to put them into a single folder and compress all of them at once. It’s believed that fast file transfers are possible with a single large compressed file than having a folder with many small files of similar size. On the other hand, you can compress a single file that’s too large for faster online sharing.
Additionally, many zipping software programs allow you to establish a password to protect your files for safe transfer.
- Utilize File Transfer Protocol (FTP)
This is one of the earliest methods of transferring files. However, it’s largely in use for downloading and uploading files. All computer operating systems can support FTP as well as websites and add-ons. This protocol is available for free to most operating systems or OSs in the market.
FTP belongs to the TCP/IP (Transmission Control Protocol/Internet Protocol) protocol for transferring files from FTP servers to clients. This protocol is majorly designed for the transfer of large files from an FTP client. Additionally, there are no restrictions with FTP as you can queue file transfers, send several files at once, or schedule your file transfers.
- Take Advantage Of Secure File Transfer Protocol (SFTP)
Secure File Transfer or SFTP is an advanced version of FTP. It’s enhanced with a security protocol called Secure Shell (SSH). With SSH, you’re able to secure your file by preventing your password from access by unauthorized users. It also has other encryption measures when sending your files.
The embedded security protocols make it secure for you to share your files through an enterprise environment. SFTP doesn’t have many open ports. Open ports can be entry points for a cybersecurity breach.
- Avail Of Different Cloud Services
Cloud storage is efficient in sharing large files such as videos and photos. There are several cloud service providers out there that give you large volumes of online storage. Most of these services have got large free file storage space. Others offer cloud-based storage solutions as well as spacious storage options in exchange for a small fee.
- Use Peer-To-Peer (P2P) File Hosting Systems
The advantage of P2P is it eliminates the need for a central server for data hosting. On the contrary, clients connect to a distributed network of peers. These peers accomplish file transfer through their network connections. Moreover, P2P is great when it comes to sharing files within a small group or transferring files that aren’t available in public repositories.
- Keep Removable Storage Solutions Handy
Even if you’re planning to use an online file transfer method for your large files, you may require a physical drive such as an external hard disk or a USB flash drive. For instance, you may need to play a certain video on a TV (television) that isn’t networked. Thus, the only solution to achieve this is by using external storage media to move the file. What is required of you is to plug the external media into the TV, select the file and play it.
Storage options such as an external hard drive file storage can be used to transfer sensitive data and massive files safely. Besides, you can protect your data with a password that permits access to your files on the external hard disk.
File sharing is inevitable in a business setup. However, you need to use a method that is both secure and can allow the transfer of large files that’d suit your company’s needs. There are several security protocols you can use such as FTP, P2P, VPN, and SFTP as discussed in this article. Nonetheless, it’s advised to seek opinions from a data expert to help you identify which method would be the perfect fit for your venture.