Home Digital marketing 6 Reasons Why You Should Embrace a School Management System Now

6 Reasons Why You Should Embrace a School Management System Now

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Schools and other educational institutions have been looking at modern school management solutions since the beginning of the 21st century. But, before the COVID-19 pandemic began, most schools and classes have remained virtually unchanged for at least 50 years. 

You can take any typical classroom from the 70s, and you’d find many similarities between that and pre-pandemic classes.

Almost every school during the past year has tried its hand in online classes. Teachers and students found ways to meet and learn online. Parents even became more involved in the students’ learning process. It was definitely challenging, especially for highly traditional schools. 

But, online classes became the new normal.

Do we see students going back to school this year? Would there be another year of online classes? Whatever the case, this should be the year you embrace a school management system.

What Does a School Management System Do?

You may already have tools for school administration. But, a centralized management system can offer so much more than all these separate applications.

As a school administrator, however, you may find it difficult to justify the high costs of implementing a school management system.

School management systems help facilitate student learning and school administration. Also known as school ERP (enterprise resource planning) systems, school management systems are designed to help school administrators with various administrative tasks.

Comprehensive school management systems can have a wide range of different features that can help both teaching and non-teaching staff. Note that the following aren’t the only features that school management systems can have.

Student Information

Student data isn’t limited to just attendances, classes, grades, discipline, and achievements. It also deals with tuition and various fees, personal information, contact details, extra-curricular activities, medical records, timetables, and so many others.

From admission to graduation, a student’s life cycle involves gigabytes worth of data. Student databases are fundamental parts of school management systems, and these help teachers and non-teaching personnel manage student information.

Parent Communication

Parents have had more involvement in student learning during the pandemic. Still, most parents have always had a role in teaching their children. Parents like to be updated regarding their children’s academic performances and school management systems make these possible.

Parent meetings used to be a parent’s sole source of information about their children’s school performance. However, these meetings became less popular with time as parents became increasingly busy. By implementing school ERP systems, school administrators can send regular updates to parents regarding their children’s academic performance and general well-being.

Teacher Information

School management systems aren’t just about student data. These systems help manage teachers’ and other staff members’ data too. School administrators can use school management software to get real-time updates on staff information. AI technology can even help school management make performance-based promotions.

Teacher portals help provide teachers with student information and school activities. School administration systems can even provide teachers with suggestions to improve the quality of their teaching.

Attendance and Timetable Management

School management systems like GoSchooler have timetable management features. Timetables are essential to managing classes and whole schools. Administrators, teachers, staff, students, and their parents all make use of school timetables.

Timetables allow everyone to know when and where anyone should be during a school day. School administrators simply need to look up a student, a teacher, or a staff member on the timetable management system, and they’ll immediately know where they should be at any given time.

School management software with attendance and timetable management features allows administrators to keep track of absenteeism too. If a teacher calls in sick, it can automatically contact a list of possible substitute teachers. If a student doesn’t come to class, it can notify the student’s parents.

Online Payments and Fee Management

These convenient features allow parents and students to pay online and even keep track of their payments. It eliminates the need for anyone to carry cash or make bank deposits. Parents can simply transfer payments using debit or credit cards and receive a receipt for their payments online too.

Why Should Schools Use School Management Systems?

School management systems are capable of so much more than the above features. But, as a school administrator, you may still be looking for a more solid reason to implement an automated school management system. Besides, automated management systems like these could cost a pretty penny.

Are there reasons why you should embrace a school management system now? Would it make sense for you to spend so much on a computer system? We’ll help you decide by giving you the top reasons for implementing school management systems today:

1: Saves Resources

Did you know that the average teacher uses about 25 to 75 pages of paper every day? On average, schools consume about 2,000 pages of paper daily. That equates to about 360,000 pages or 720 reams of paper every school year. If a ream costs you $25 each, you’re already spending $18,000 on just paper. This doesn’t even include printing and photocopying costs.

School management systems can help save on paper expenses by digitizing records and databases. You’ll need fewer of those bulk filing cabinets too. You can very easily make different kinds of reports and distribute them to teachers and staff without having to print anything out.

2: Increases Productivity

School management applications help teachers and school administrators make better use of their time. Teachers and school staff can spend hours on attendances, emails, and timetables every day. While these may be important administrative tasks, they actually take you from your core responsibilities.

School management systems can help you manage attendances, emails, and timetables more efficiently. Emails can be sorted out automatically based on priority, urgency, and importance. Attendance-taking can be automated as well. AI technology can even be used to create, adjust, and drop timetables.

3: Reduces Workload

When teachers spend less time on administrative tasks, they have more time doing what they’re meant to do: teach and guide students to academic success. Reduced workloads mean less stress and higher job satisfaction for teachers. It also means lower employee turnover and better working environments.

4: Increases Student Enrollment

Parents consider a lot of factors when choosing schools for their children. Some look at proximity and costs. Many others look at the quality of education and the effectiveness of school administration.

When teachers are well taken care of, they take even better care of their students. If they aren’t stressed out from heavy workloads and seemingly unending paperwork, they enjoy their jobs more. Great teachers and good school management are a match made in heaven. 

School management systems can improve the quality of school administration and make you a more effective school administrator. All these improvements are bound to increase student enrollment.

5: Improves Communication

School management systems can improve communication not only among staff members, but also between teachers, students, and their parents as well. Parent portals may be used so parents can check in on their children’s academic progress. These portals can serve as a communication tool between parents and teachers too.

Memos and announcements may be delivered through the school management system. School administrators won’t need to print out memos and hand them out or post them on bulletin boards. A school administrator would simply send out a digital copy of the announcement or the memo, and staff members can acknowledge that they’ve read and understood them.

6: Promotes Teacher-Student Collaboration

Learning management systems may be integrated into school management systems. Whether it’s an online class or a traditional one, a school management software can promote better collaboration between students and teachers.

Learning management systems are traditionally used so teachers can provide learning materials for their students. They help teachers track students’ progress and allow them to see if any student needs additional guidance and support. Nowadays, learning management systems help teachers manage their virtual classes too. Modern learning management systems allow for better flexibility and consider the different students’ needs and learning styles.


School management systems have a wide array of features that are helpful in school administration. They help manage student and teacher information. They allow for better monitoring of academic performance, job performance, and attendances. They even help bridge the communication gap between teachers and parents.

The best thing about school management systems, however, is that their benefits aren’t limited to just the school administrators alone. Teachers, staff members, students, and their parents can all benefit from school management software systems.


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